Administrative Assistant

King George, Virginia, United States · Office expand job description ↓

Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.



RESPONSIBILITIES

  • Enter all purchase orders into SAP
  • Verifying entered data by reviewing, correcting, deleting, or reentering data; combining data from multiple systems when information is incomplete; purging files to eliminate duplicate/redundant data
  • Acting as backup for all SAP and office administrative work
  • Acting as IT and application support
  • Organizing, printing, and checking all UPC labels
  • Manage hard goods inventory
  • Devise ways to optimize inventory control procedures of both hard-goods and flowers;
  • Inspect the levels of business supplies and raw material to identify shortages;
  • Ensure product stock is adequate for all distribution channels and can cover direct demand from customers;
  • Record daily deliveries and shipments to reconcile inventory;
  • Use software to monitor demand and document characteristics of inventory;
  • Place orders to replenish stock avoiding insufficiencies or excessive surplus;
  • Analyze data to anticipate future needs;
  • Collaborate with warehouse and greenhouse employees and other staff to ensure business goals are met;
  • Report to your team and upper management on stock levels, issues etc.
  • Scheduling and organizing meetings, travel, conferences and department activities for all members of the department
  • Acting as backup for front desk when needed (answer phones, assist employees and check timecards)

Requirements

  • 2+ years of experience as an Administrative Assistant or similar position;
  • Knowledge of office management systems and procedures
  • Strong knowledge of data analysis, data entry, and forecasting methods with specific attention to detail and problem solving skills;
  • Computer-savvy with a working knowledge of inventory management skills;
  • Proficiency in MS Office (MS Excel, MS Outlook, etc.);
  • Ability to accurately track inventory and create reports;
  • Excellent time management skills and the ability to prioritize work
  • Excellent organizational and planning skills;
  • Outstanding communication and interpersonal abilities;
  • Minimum of High School diploma, some college preferred;
  • Basic level of conversational Spanish is a plus, but not required;
  • Experience with SAP is preferred;
  • Eager to grow and help others grow.


Please submit your resume with a cover letter detailing your interest in this position. Incomplete applications will not be accepted. For more information, visit Bloomia's website at www.bloomia.com.


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